POST 33/03 : PERSONAL ASSISTANT REF NO: SECDEF/30/33/26
SALARY : R338 106 – R398 277 per annum (Level 07)
CENTRE : Armscor Building, Erasmuskloof, Pretoria.
REQUIREMENTS : Grade 12 (NQF Level 4) or equivalent with Secretarial Diploma. A National
Diploma (NQF Level 6) will serve as an added advantage or equivalent
qualification. A minimum of three (3) years collective experience, rendering a
support service to Senior Management and executive administrative support
services inclusive of report writing and briefing preparation with strong
organisational skills to Senior Management. Knowledge of Public Service
legislation, Records Management, Office Administration, and Financial
Administration. Special requirements (skills needed): Sound organisational
skills and time management skills. Good people skills. High level of reliability.
Proven written and verbal communication skills. Ability to act with tact and
discretion. Ability to do research and analyse documents and situations. Good
grooming and presentation. Self-management and motivation. Proven
computer skills including use of PowerPoint computer program.
DUTIES : A successful candidate will be required to perform the following duties: Provide
secretarial, reception and administrative support services to the Secretary for
Defence. Receive visitors, screen and direct telephone calls and handle
enquiries in professional manner. Ensure efficient and effective administrative
support to the Secretary for Defence in accordance with departmental
requirements. Scrutinises documents to determine actions/information/other
documents required for meetings. Maintain an effective filing and records
management system and administrative co-ordination in accordance with
applicable policies and procedures. Remain abreast of relevant legislation,
prescripts, policies, procedures and directives applicable to the work
environment. Prepare and compile briefing notes, reports, correspondence,
submissions, other documents and relevant information for the Secretary for
Defence as required. Coordinate logistical arrangements for meetings,
including venues, catering, documentation and technical requirements.
Coordinates the procurement of goods and items for the activities of the
Secretary for Defence. Coordinates the travel and accommodation
arrangements for the Secretary for Defence during meetings and visits. Liaise
with internal and external stakeholders on behalf of the Secretary for Defence.
Maintain confidentiality of sensitive information and documents at all times.
ENQUIRIES : Ms Zama Mahlangu Tel No: (012) 355-6206
APPLICATIONS : Department of Defence, Office of the Secretary for Defence, Private Bag X910,
Pretoria, 0001 or you may hand deliver to ARMSCOR Building C/O Nossob &
Delmas Ave, Erasmuskloof Ext 4, Pretoria, 0001 or email to
zama.mahlangu@dod.mil.za
CLOSING DATE : 28 September 2026 at 16h00 (Applications received after the closing date and
faxed copies will not be considered).