Job Details:
The PA to Management and Administrative Assistant to the Project Administrator serves as a key support role, providing administrative assistance to management and the OEM department personnel. This position involves a blend of administrative tasks and executive support to ensure the smooth functioning of both the OEM department-related activities and management responsibilities.
Duties and Responsibilities
– Administrative Support to Project Administrator with workshop overtime and PRP entries.
– Assist the Project Administrator in administrative activities and maintaining files and records.
– Support the Project Administrator in providing regular updates as required.
– Provide high-level administrative assistance to management personnel, including preparing reports, presentations and documents, ensuring accuracy and professionalism.
– Coordinate travel arrangements, accommodations, and itineraries, assisting with Visa and Passport applications for management team members as needed.
– Draft and edit correspondence, emails, memos, reports, and other documents on behalf of the management personnel.
– Assist in organising project-related logistical arrangements and preparation of materials to site.
– Maintain OEM project files on server and ensure that all documents are easily accessible for the department.
– Support the Project Administrator with receiving and capturing credit card expenses into Intact.
– Assist with booking accommodation and food for site employees.
– Perform general administrative tasks such as filing, copying, scanning, and data entry to support the efficient operation of the project and management offices.
– Collaborate with relevant departments, such as finance or operations, to facilitate smooth onboarding processes for new suppliers and assist with receiving all required information and forms ensuring it is processed in the system.
– Ensure compliance with company policies, procedures, and regulatory requirements related to accounts payable and procurement activities.
– Work closely with receiving departments to confirm receipt of orders and resolve any issues or discrepancies in a timely manner.
– Track and monitor purchase orders and deliveries when needed, ensuring timely receipt of goods and services as per the agreed-upon schedule.
– Create purchase order request, purchase order amendments and cancellations when required.
– Assist with MySHEQ System data capturing when needed.
– Assist Workshop manager with data capturing and general administration
Job Type: Full-time
Contract Type: Permanent with a 3-month probation period.
Pay: R15 000,00 – R20 000,00 per month
To Apply: charmaine@watercareinnovations.com
Kindly note that if you do not receive feedback within two weeks of your application, you may assume that your application was not successful at this time.
Accounts Payable Controller
We Are Hiring: Accounts Payable Controller
Watercare Innovations are seeking a detail-oriented and experienced Accounts Payable Controller to join our finance team. The Accounts Payable Controller will be responsible for accurately processing invoices, managing vendor relationships, and ensuring timely payments. The ideal candidate will have a strong understanding of accounting principles, excellent communication skills, and the ability to work effectively in a fast-paced environment.
Note: All costs associated with an application will be borne by the applicant. The new
Z83 form must be fully completed and signed by the applicant. The following
must be considered in relation to the completion of the Z83 by applicants: All
the fields in Part A, Part C and Part D should be completed. In Part B, all fields
should be completed in full except the following: South African applicants need
not provide passport numbers. If an applicant responded “no” to the question
“Are you conducting business with the State or are you a Director of a Public
or Private company conducting business with the State? If yes (provide detail)”
then it is acceptable for an applicant to indicate not applicable or leave blank
to the question, “In the event that you are employed in the Public Service, will
you immediately relinquish such business interest?”. Applicants may leave the
following question blank if they are not in possession of such: “If your
profession or occupation requires official registration, provide date and
particulars of registration”. Noting there is limited space provided for Part E, F
& G, applicants often indicate “refer to Curriculum Vitae (CV) or see attached”,
this is acceptable as long as the CV has been attached and provides the
required information. Three (3) references must be included stating their
contact details (landline, cellular number and e-mail address). If the information
is not provided in the CV, the applicant may be disqualified. It must be noted
that a CV is an extension of the application of employment Z83, and applicants
are accountable for the information that is provided therein. The questions
related to conditions that prevent re-appointment under Part F must be
answered. It is the applicant’s responsibility to have foreign qualifications
evaluated by the South African Qualifications Authority (SAQA) and to provide
proof of such evaluation when shortlisted. The recommended candidate will be
subjected to security clearance procedures. The candidates will be required to
disclose his/her financial interests in accordance with the applicable prescripts
(applicable to salary level 9 to 14, and employees within Supply Chain
Management and Finance Units). Applicants are not required to submit certified
copies of educational qualifications, academic record, identity document and a
valid driver’s license (where required) with their application, only the Z83 and
CV. Only shortlisted candidates will be required to submit certified copies on or
before the day of the interview. Correspondence will be limited with the short
listed candidates only. If you have not been contacted within three (3) months
after the closing date of the advertisement, please accept that your application
was unsuccessful. However, should there be any dissatisfaction, applicants are
hereby advised to seek reasons for the above administration action in terms of
Promotion of Administrative Justice Act (PAJA), Act No.3 of 2000. Shortlisted
applicants should be willing to undergo normal vetting and verification process
as well as other relevant security and pre-employment checks as prescribed
by the Minimum Information Security Standards.
Responsibilities include but are not limited to:
– Invoice Processing
– Payment Processing
– Supplier Management
– Record Keeping
_ Compliance and Controls
Contract Type: Permanent with a 3-month probation period.
Salary: R18 000.00 to R22 000.00 depending on experience.
Send your CV to charmaine@watercareinnovations.com